How can cosmetics and personal care companies break compliance bottlenecks without cutting corners?
At every stage of product development, from analyzing ingredients and their potency within the product, to testing, storage, labeling, packaging and product claims, teams need to ensure regulatory compliance. It’s time and resource-consuming, but essential. The financial and reputational damage associated with compliance missteps is enormous.
As compliance becomes ever more challenging, cosmetics and personal care brands, retailers and manufacturers need solutions that drive streamlined, accurate and up-to-date compliance processes.
What are the top challenges around compliance and PLM?
Staying up-to-date and organized
Regulations change constantly, and companies need to maintain a Product Information File on each product with all current regulatory documentation. If this documentation is out of date or missing during an audit, it will likely cause serious issues.
Compliance generates a huge volume of data, often spread across different departments or even suppliers. Businesses need to consolidate this data in one space to enable continuity, save time, reduce errors and work duplication and ultimately stay compliant.
Differences in international regulations
Regulations vary across economic areas and from country to country. It’s vital for cosmetics and personal care companies to be able to link product information directly with regulatory ingredient databases for each region to ensure the right rules are being followed.
Cosmetics and personal care brands, retailers and manufacturers who are able to effectively manage and streamline compliance data and processes to ensure consistent regional compliance not only reduce costly risks, but also stand to gain competitive advantage expanding into new markets countrywide and globally.
As consumers want to know more about how products are made, companies need full traceability and visibility into ingredient, production and supply chain compliance. With growing demand for healthier and more sustainable options, companies need to ensure that they adhere to technical definitions and criteria for labels such as ‘natural’ and ‘organic’ on cosmetics and personal care ingredients and products.
Future-proofing compliance processes
Cosmetics and personal care companies need to act with the future in mind. As global regulatory landscapes change and shift towards equality and sustainability, companies need innovative solutions to ensure that compliance is ingrained throughout the product development cycle and supply chain.
Streamlining compliance checks
To launch products to market efficiently, cosmetics and personal care brands and retailers need to quickly identify any issues with products and gain visibility into which suppliers perform most effectively. For manufacturers, fast identification of non-compliance reduces the risks of product recalls, builds trust with brands and retailers and maintains your business reputation.
Verifying product claims
Erroneous labeling or product claims can result in embarrassing and costly challenges from competitors or regulators, forcing recalls and the expense of re-packaging and re-marketing products. Claims errors are rare but have a huge impact.
Efficient supplier management
If not monitored properly, supplier networks have the potential to leave brands, retailers and manufacturers exposed to non-compliance risks. Improving communication with third-party suppliers is critical to eliminate time-wasting and costly compliance errors while building more collaborative relationships.
Managing compliance with PLM for cosmetics and personal care
Product Lifecycle Management (PLM) solutions that are designed for cosmetics and personal care brands, retailers and manufacturers address these core compliance challenges with an integrated approach to maintaining quality and compliance across the entire product lifecycle, from ingredient testing to packaging claims.
Serving as a dynamic, real-time repository of all product-related data from concept to consumer, PLM provides complete visibility and transparency into the entire supply chain for all products in all categories. Teams use a combination of dashboards, analytics and mobile apps to deep-dive into product quality, compliance and cosmetovigilance, audit factories, measure Acceptable Quality Limits (AQL), track supplier performance and collaborate with suppliers.
PLM gives Quality and Regulatory Affairs managers all the up-to-date information they need to decide whether or not to approve a product, including laboratory formulation analysis, ingredient lists from suppliers and test reports. Improved visibility streamlines quality control to reduce costly quality issues when the product goes to retail.
An effective cosmetics and personal care PLM will link with cosmetics ingredients databases that are employed for raw materials composition and labeling, containing information such as each ingredient’s INCI Name, CAS number, chemical name, functions and restrictions for accuracy and compliance. Based on this integrated data, Centric PLM automatically generates ingredient lists and create required documentation.
Creating compliant packaging and labeling is often time-consuming and prone to errors. Centric PLM empowers teams to capture and share packaging specifications and create artwork briefs using templates that are automatically populated with the most up-to-date product information, including ingredients and label claims, to ensure safety and compliance.
With all product-related data in one digital space for end-to-end traceability, brands and retailers keep up with consumer demand for detailed information about ingredient origins, sustainability and safety.
Compliance is complicated – but it doesn’t have to slow you down. Investing in Centric PLM for cosmetic and personal care streamlines compliance workflows, reducing the chance of bottlenecks and speeding time to market whilst adhering to regulations.